Job Alert: Procedural Adviser: House Plenaries

NATIONAL ASSEMBLY TABLE DIVISION

PROCEDURAL ADVISER: HOUSE PLENARIES

We offer a market and industry competitive total cost package.

The Parliament of the Republic of South Africa is a premier institution in the country given its status as the legislative authority of South Africa.
It is the only institution that has the power to make laws for the country. Parliament is not just a building, it’s the heart of our democracy where
the country’s representatives gather to discuss important issue affecting the people, pass laws meant to promote the public good and promote
accountability and transparency in governance. The two houses that make up Parliament, the National Assembly, and the National Council of Provinces,
each with its own distinct role and functions set out in the Constitution, work together to oversee the promotion of the constitutional values of human dignity,
equality, non-racialism and non-sexism, human rights, and freedom.

JOB SUMMARY
As the Procedural Adviser: House Plenaries, you will play a crucial role in the provision of procedural advice and guidance related to plenary sittings of the National Assembly in line with its constitutional mandate.  The Secretary to the National Assembly, assisted by procedural staff, is the adviser to the Speaker and other presiding officers, and to Assembly members generally, in relation to proceedings of the Assembly.  Procedural Adviser: House Plenaries forms part of the team that deals with House Direct Support matters, including the provision of accurate written records of formal decisions and proceedings of the National Assembly; procedural advice to internal (House) committees is provided; that rules, motions, and other procedural documents are drafted in support of smooth house proceedings, that statutory obligations of the Assembly are processed, including those related to membership of the Assembly and that institutional memory on procedure is maintained.  You will work closely with Members to advise/provide guidance on complex issues related to parliamentary procedure.  You require a thorough grounding in the constitutional, legislative and rules frameworks which guide the work of the National Assembly. In executing your responsibilities, you will contribute significantly to the effectiveness and integrity of the work of the National Assembly and its members as the elected representatives of the people of South Africa.

Your key responsibilities will be:

• Provision of advice, guidance and support on matters directly related to the functioning of the House
  
• Provides advice relevant to plenary meetings of the National Assembly
  
• Co-ordinates the provision of advice and guidance on plenary-related matters
  
• Scan the environment for issues relevant for the functioning of the House and provides guidance to Presiding Officers and Members of the National Assembly

• Provision of advice and support to Joint- and plenary sittings of the National Assembly.
  
• Ensures the provision of support to plenary meetings
  
• Ensures support to Joint Sittings of Parliament

• Managing the creation and review of Institutional Memory instruments on matters directly related to House support
  
• Manages the production and review of Indexes of Minutes of Proceedings and Questions
  
• Reviews the Audit of Statutes

• Managing the scrutiny of Committee Reports and monitoring and tracking of House resolutions
  
• Undertakes vetting of Committee Reports and Communicates concerns and issues to relevant stakeholders
  
• Develops and reviews a system for tracking and monitoring of House resolutions and coordinates follow-up actions on House resolutions and Committee Reports

• Coordination of processes for the appointment of non-elected office- bearers and whips
  
• Allocates responsibilities to Procedural Officers on receipt of correspondence from parties

• Co-ordination of processes related to rulings by Presiding Officers
  
• Identifies matters for substantive rulings by Presiding Officers
  
• Coordinates preparation of rulings for submission to the Presiding Officers
  
• Collates selection of rulings for publication in Digest of Rulings

• Management of support for external parliamentary interaction
  
• Provides procedural advice and guidance relating to the State of the Nation Address; Youth Parliament; Women’s Parliament, People’s Assembly and Africa Day
  
• Coordinates the provision of content support
  
• Collates notes on proceedings and develops reports and submits reports according to agreed timeframes Provides training on parliamentary procedure

• Staff Supervision
  
• Provides guidance and one-on-one coaching to staff within the procedural team/unit on the implementation of work processes and procedures, work tasks to procedural officers accordingly.
  
• Enters into performance agreements with staff timeously and in line with Parliament’s performance management policies, processes and procedures.

To qualify, you must have:
Applicants should be in possession of an Honours Degree or Post-Graduate qualification in Law / Public Administration or related qualification at an NQF Level 8 and 8 years specialist Parliamentary / Legislature procedural advisory experience.

You must also demonstrate:

• Thorough knowledge of parliamentary processes and procedures, the constitutional framework and political environment
• Excellent written and oral language skills.
• Ability to facilitate teamwork
• The ability to work long and irregular hours under sustained pressure.
• Excellent organisational and administrative skills
• Interpersonal skills
• Computer literacy

What you will experience working at Parliament:
In return for your hard work, we offer meaningful and engaging work. We are passionate about making a difference. Joining us means you will be tackling exciting challenges and working on innovative projects that have a positive impact on the nation and the world. We are committed to recognising and rewarding your dedication and high performance. We are invested in your growth and development and offer numerous growth-promoting opportunities and resources such as bursary scheme and numerous learning and development opportunities. Our culture is collaborative and inclusive. We value teamwork and believe that together, we can achieve extraordinary results. When you join us, you will become part of a community that is driven by the need to serve the nation. Hard work is not all there is to us. Your well-being is important to us, and we promote work practices that enable a healthy work-life integration, supported by our hybrid work arrangements that combines in-office and remote work. Our wellness program, including various sporting codes, is designed to promote emotional and physical well-being. In addition to the above, we offer a highly competitive remuneration package.

About Us
Working at the Parliament of South Africa is a unique opportunity like no other. No matter where you are placed in this premier institution, you will be part of a truly remarkable and exceptional team that serves the people of our great country and shapes the course of our nation's history every day.  If promoting the public good is what drives you, if you are passionate about shaping a brighter future for the citizens of South Africa, and you are ready to be part of something extraordinary where you can shine and make a real impact on the people of our country, then Parliament is the place to be. If you are also a dynamic individual who values professionalism, openness, integrity, teamwork, accountability, responsiveness and shows mutual respect, we would like to hear from you. Our doors are open, and we are inviting you to become a part of this incredible journey.

To apply go to: https://www.parliament.gov.za/careers-parliament

CLOSING DATE: 5 June 2025

To Apply, Please Select the Appropriate Button Below: