Job Alert: Executive Assistant (IRC8451)

OFFICE OF THE SECRETARY TO PARLIAMENT

EXECUTIVE ASSISTANT (IRC8451)

We offer a market and industry competitive total to cost package.

The Parliament of the Republic of South Africa is a premier institution in the country given its status as the legislative authority of South Africa.
It is the only institution that has the power to make laws for the country. Parliament is not just a building, it’s the heart of our democracy where the country’s representatives gather to discuss important issue affecting the people, pass laws meant to promote the public good and promote accountability and transparency in governance. The two houses that make up Parliament, the National Assembly, and the National Council of Provinces, each with its own distinct role and functions set out in the Constitution, work together to oversee the promotion of the constitutional values of human dignity, equality, non-racialism and non-sexism, human rights, and freedom.

JOB SUMMARY

The successful candidate will provide professional, objective research, information, administrative, coordination, logistical, and liaison support to the Secretary to Parliament (STP) to ensure that the STP receives the appropriate and adequate support timeously in executing his/her responsibilities.

Your key responsibilities will be:

• Operations Management Support
• Information and Records Management
• Research and information gathering
• Technical Administrative Support
• Co-ordination, logistical and Liaison support

To qualify, you must have:

Applicants should be in possession of a Bachelor’s degree in Commerce/ Business Science/ Public Administration/ or related qualification [NQF Level 7] plus five years Executive Assistance experience.

You must also demonstrate:

Excellent report writing skills

• Excellent planning and organising skills and excellent information gathering skills
• Results driven and excellent communication skills (Written and Verbal)
• Knowledge of the Public Finance Management Framework and FMPPLA in South Africa
• Knowledge of database development and records management practices and principles
• Knowledge of National Treasury regulations, norms and standards and understanding of Strategic Planning, Budgeting, Performance and Reporting within the Public Sector
• Knowledge of all relevant legislation and controls within the public finance environment
• Knowledge of the government in South Africa, its structures and administration
• Ability to work independently and as part of a team
• Knowledge and understanding of the sensitivities within a political environment
• Excellent computer literacy skills including MS Word, MS Excel, MS Outlook, Oracle
• Knowledge of the policies, procedures, structures, systems and directives in Parliament and the appropriate protocols
• Ability to work within a highly pressured environment.

COMMENTS:

• The incumbent must work very closely and collaboratively with the Personal Secretary, office Manager, and other team members supporting the STP to ensure seamless, integrated, and effective support is provided to the STP at all times
• The incumbent is expected to often work extra-ordinary hours and in a highly pressurised environment
• Traveling will be required from time to time.

What you will experience working at Parliament:

In return for your hard work, we offer meaningful and engaging work. We are passionate about making a difference. Joining us means you will be tackling exciting challenges and working on innovative projects that have a positive impact on the nation and the world. We are committed to recognising and rewarding your dedication and high performance. We are invested in your growth and development and offer numerous growth-promoting opportunities and resources such as bursary scheme and numerous learning and development opportunities. Our culture is collaborative and inclusive. We value teamwork and believe that together, we can achieve extraordinary results. When you join us, you will become part of a community that is driven by the need to serve the nation. Hard work is not all there is to us. Your well-being is important to us, and we promote work practices that enable a healthy work-life integration, supported by our hybrid work arrangements that combines in-office and remote work. Our wellness program, including various sporting codes, is designed to promote emotional and physical well-being. In addition to the above, we offer a highly competitive remuneration package.

About Us

Working at the Parliament of South Africa is a unique opportunity like no other. No matter where you are placed in this premier institution, you will be part of a truly remarkable and exceptional team that serves the people of our great country and shapes the course of our nation's history every day.  If promoting the public good is what drives you, if you are passionate about shaping a brighter future for the citizens of South Africa, and you are ready to be part of something extraordinary where you can shine and make a real impact on the people of our country, then Parliament is the place to be. If you are also a dynamic individual who values professionalism, openness, integrity, teamwork, accountability, responsiveness and shows mutual respect, we would like to hear from you. Our doors are open, and we are inviting you to become a part of this incredible journey.

PLEASE NOTE: Only applications submitted via the I-recruitment platform will be processed. “Parliamentary Services Administration promotes and applies the principles of Affirmative action and equal opportunities”.
Please attached certified copies of all your qualification certificates, ID and 3 contactable referees. Applicants that have not attached these copies will not be considered. Short listed candidates will be subject to a positive security clearance by the South Africa Police Service and State Security Agency (SSA), citizenship and qualification checks and competency-based assessments. If you do not you do not receive any response within two (2) months of the closing date, please accept that your application has been unsuccessful. Parliament reserves the right not to make an appointment.

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